The Process

How AI HVAC Works

Setup is simple and we provide guidance so you can launch quickly. After that, AI runs your lead funnel 24/7 — capturing and scoring leads so you never miss an opportunity, even outside business hours.

How AI HVAC Works

Set up once. Let AI run your lead funnel while you focus on the jobs.

Embed on Your Site

Add our widget to your website with one line of code. Works on any platform — WordPress, Squarespace, custom sites.

AI Engages the Homeowner

A visitor enters their details. Our AI asks the right questions, builds an estimate on the spot, and captures their contact info.

Lead Lands in Your CRM

A fully qualified lead — including estimate, service type, and homeowner details — is sent instantly via webhook to your CRM, email, Slack, or automation tools like Zapier and n8n

You Close the Job

Call a warm lead who already knows the price range. Close rates are 3× higher than cold leads from pay-per-click.

Under the Hood

Every part of the system is built to convert.

🔥 Heating

Why Instant Estimates Change Everything

Homeowners want an answer now — not a callback tomorrow. Studies show responding within 5 minutes is 100× more effective than waiting 30. AI HVAC makes that automatic, around the clock.

❄️ Cooling

The Widget Experience

The widget is mobile-optimized, loads in under a second, and automatically matches your brand colors. Embed it on any page — homepage, landing pages, or paid ad destinations — to capture leads where homeowners are already searching.

🔥 Heating

Smart Lead Scoring

Each lead is scored based on intent and project details so you can prioritize high-opportunity homeowners. Use the score to decide who to call first and focus your team on leads with the greatest potential.

❄️ Cooling

Instant CRM Delivery

Every qualified lead is delivered via webhook within seconds of submission. Route it to your CRM, email, Slack, or automation platform — including HubSpot, ServiceTitan, Jobber, Zapier, and n8n.

What Homeowners See

Three Options. Real Brands. Instant Trust.

After the homeowner answers a few questions about their home, AI HVAC delivers three fully-priced tiers — with actual equipment brands, warranties, and a monthly financing option. No guesswork. No vague ballparks.

yourcompany.com/estimate

Your personalized estimate is ready

3-ton central AC · 1,800 sq ft · Austin, TX 78701

Silver — Goodman

Budget-Smart

$6,200

or est. $52/mo with financing

14–16 SEER2 efficiency
5-year parts warranty
Standard installation
Rebates applied automatically

Every Lead Scored Before It Hits Your Inbox

AI HVAC automatically scores and classifies every submission so your team knows exactly who to call first — and who to nurture later.

Hot Lead

Urgent, phone included, high-value tier. Call within 5 minutes.

Warm Lead

Interested but not urgent. Follow up within 24 hours.

Cold Lead

Early research phase. Nurture with email or retargeting.

How the Score Is Calculated

Requested service urgently

Provided phone number

Selected a high-value tier

Submitted within business hours

Came from a paid ad campaign

Multiple signals are evaluated per submission. Classification triggers webhook routing and CRM tagging automatically.

What lands in your CRM

Marcus T.

78701 · AC Replacement — 3-ton heat pump

🔥 Hot

Tier Selected

Gold (Lennox)

Estimate Range

$8,100

Timeframe

Within 2 weeks

Rebates Found

$1,200 eligible

Delivered instantly via webhook — your way

Connect to any tool that accepts a POST request — HubSpot, ServiceTitan, Zapier, n8n, or your own system

Ready to see it live?

Book a 30-minute demo and watch the full flow from widget to webhook call integration.

Book Your Free Demo

Ready to Fill Your Schedule?

Join hundreds of HVAC contractors using AI to capture leads while they sleep. Start your free 10-day trial — no credit card required.

Start Free Trial Book a Live Demo

Setup is simple and we’ll help you get started. Cancel anytime.